CIRP Internal Regulations

Article 20 - Publications - Annals - Editorial Committee (extract)

Article 21 - General Pierre Nicolau Award

1. The name of the award shall be the General Pierre Nicolau Award. The award honours General Nicolau, world renowned authority in the field of production engineering, and it commemorates his contributions to the founding of CIRP.

2. The Award shall be conferred in recognition of significant and distinguished scientific and in particular industrial contributions to a specific area within the field of production engineering encompassed by the interests of CIRP as defined in Article 11 of the Internal Regulations.

3. The General Pierre Nicolau Award shall be restricted to non-CIRP members and can be conferred in very exceptional cases to a current or former CIRP member who has demonstrated world class leadership in manufacturing industry.  

4. The award shall consist of:

   - An appropriately prepared certificate, signed by the CIRP President, by the Secretary General and the Chairperson of the Nicolau Award committee.

   - A General Pierre Nicolau Medal

   - A stipend towards travel costs

5. The award shall be proposed annually by a General Nicolau Award Committee consisting of the three most recent Past Presidents not serving on the Council. The Chairperson will be the most senior Past President of the three. The committee will send a report to the CIRP Secretariat before the following Winter meeting for approval by Council.

6. The Award shall be conferred preferably annually but only if a suitable candidate has been identified by the committee and has been approved by Council. 

7. The Award shall be presented by the President of CIRP to the recipient during the Opening Ceremony of the General Assembly. The recipient is expected to give a short technical presentation based on his/her most important achievements for which the award is conferred (up to 15 minutes). 

8. The Award will not be presented posthumously except if a nominee’s death occurs after the decision of the Council.

9. In the case of a vacancy on the General Nicolau Award Committee, the CIRP President upon the advice of the Board, will appoint a Fellow, Honorary Fellow or Fellow (Emeritus) to serve on the Committee for that particular year.

10. Nominations for the Award for a given year must be received by the CIRP Headquarters by December 1st of the preceding year (see Time-Table in Appendix 13). The nominations will be valid only for the year that they have been submitted for consideration. Unsuccessful nominations may be revised, updated and resubmitted for consideration in subsequent years.

11. Any CIRP Fellow (including Honorary and Emeritus) may submit a nomination for the Award.

12. The nomination shall consist of:

• A written (typed) proposal, not to exceed 1000 words,
• An appropriate cover letter from the Initiator,
• A letter of support from at least one additional Fellow (including Honorary and Emeritus) from a country other than from the country of the person(s) nominated,
• A letter of support from at least two-thirds of the Fellows and Honorary Fellows of the country of the person(s) nominated (if applicable), and
• The curriculum vitae of the nominee(s).

The proposal shall be well prepared and thorough, clearly justifying why the candidate is eminently worthy of the Award. The nomination shall include a clear, precise narrative appraising the accomplishments of the candidate in the area for which the candidate is being recommended for the Award.

13. Each nomination received along with the required supporting documentation will be discussed by the Nicolau Award Committee and the candidates will be ranked in order and proposed to Council for approval.

Article 22 - Invited Members

The class of 'Invited Members' exists for the purpose of establishing communication with individuals from manufacturing research communities in industrial countries not currently represented in CIRP as Fellows (including Honorary or Emeritus) or Associate Members. 

The primary function of an 'Invited Member' is to provide communication between CIRP and the manufacturing research community in the country of the Member. 'Invited members' are to inform CIRP about the current status of manufacturing and manufacturing research in their country. They are to make CIRP and the goals of CIRP known to the appropriate institutions and organizations in their country. They are to explore the possibility that Associate and Fellows could be elected from those countries. 

Candidates for 'Invited Member' must have an appropriate scientific and/or industrial background. They must be part of, or have good relations with, an influential network related to manufacturing research and development. They must show their commitment to become an Invited Member by writing a personal letter demonstrating this commitment in addition to the nomination proposal by the sponsor.

'Invited Members' are appointed by the Council for two years. Depending on the performance of the 'Invited Member', the membership may be renewed. However, only one two-year renewal of the membership is permitted.

An 'Invited Member' cannot be elected or re-elected for a country that is already represented by a Fellow or an Associate Member of CIRP. The 'Invited Member' must reside and work in the country to be represented.

CIRP Members can propose candidates for 'Invited Membership' to the Council.

'Invited Members' will be assigned to a Fellow who will act as a mentor.

The number of 'Invited Members' is limited to five.

They have no voting rights.

They will pay no CIRP membership fee but are entitled to receive the Annals.

Article 23 - Research Affiliates Program

1. General

The Research Affiliates are not members of CIRP, they are special invited guests and participants of the Research Affiliates Program which objective is to create, develop, and promote a sustainable CIRP network of outstanding young researchers in the field of production engineering.

Research Affiliates are expected to participate in CIRP networks designed to exchange and discuss current research results, create collaborative research projects, and facilitate communication within the CIRP community.

2. Rules and Nomination Criteria

Research Affiliate candidates must:

• have earned a Ph.D/Dr. degree by the time of nomination.
• have publications in the CIRP Annals or highly relevant peer reviewed journals.
• have attended at least one CIRP General Assembly or a CIRP Conference.
• be nominated by a CIRP Fellow (sponsor) who will continue to act as the mentor of the Research Affiliate if accepted.
• be no more than 36 years old at their first nomination.

Each Research Affiliate must be mentored for his/her entire term by the Fellow that sponsored him/her. It would be ideal if the candidate and the sponsoring Fellow are working together in the same institution (e.g. at the same lab or company). In case the candidate and the sponsoring Fellow are not active at the same research facility, the candidate is requested to add a statement to the application clarifying the reasons for the choice of the mentor and the mentoring concept.

Research Affiliates are expected to participate in the Research Affiliate Meetings and are encouraged to participate in all STC and CWG meetings of their choice. They will be given access to the CIRP website and the CIRP Directory.

CIRP Fellows are normally allowed to mentor a maximum of two Research Affiliates. Fellows from a country with two or less Fellows are allowed to mentor a maximum of three Research Affiliates. CIRP Fellows, upon their retirement, are allowed to mentor their Research Affiliates to the end of the Research Affiliate's current three-year term.

3. Renewal Criteria

Research Affiliates are expected to complete their program usually in three years. In situations where Research Affiliates take any leave under circumstances recognized by their employer (pregnancy/parental leave, family caregiving, medical leave, disability), the equivalent duration of this leave can be added to the Research Affiliates’ term, upon a formal request from the Research Affiliates stating only the reason and duration of their leave. Sabbatical (research) leaves are not eligible for extending a Reasearch Affiliate’s term. In exceptional cases, the Research Affiliates can be renewed for a second term, considering the following criteria:

• he/she must have attended at least one Winter Meeting and one General Assembly meeting
• he/she should have attended CIRP-owned Conferences
• he/she must have presented in STC or CWG Meetings (technical contributions/reports on collaborative activities)
• he/she must have published one article in the CIRP Annals or in the CIRP Journal
• he/she should send a strong justification letter explaining the progress in taking a research leadership in academia or in industry.
• the renewal request of the candidate must be accompanied by a letter of the mentoring CIRP Fellow. The letter should comment on the mentor’s experience with the candidate and on his/her renewal request.
• a written statement of the STC of primary interest should confirm the activity of the RA at CIRP Meetings

4. Duration of Mentorship

Each Research Affiliate is mentored by the nominating Fellow ordinarily to the end of his/her regular term. The mentor can ask to terminate his/her mentorship earlier when this cannot be carried on any further, e.g. because the Research Affiliate moves elsewhere, or the Research Affiliate resigns, or is not deemed satisfactory. The mentor shall apply to the Nomination Committee explaining the reason. In case of a Research Affiliate moving elsewhere but wishing to continue, the candidate needs to provide a statement of the current mentor whether he/she wants to continue and what the mentoring concept would be. If the Research Affiliate decides on another mentoring Fellow, the application needs to come along with a statement of the incoming mentor.

5. Formal Procedures

The sponsoring CIRP Fellow is responsible for submitting a complete set of the following documents (in electronic format only, gathered in one global pdf file) to the CIRP office in Paris:

I. a filled out Research Affiliate Proposal form available online in "Download Administrative Documents from CIRP Office" in your "Dashboard";
II. a complete curriculum vitae of the candidate, including a photograph;
III. a list of publications of the candidate, complying with the requirements in Appendix 14 of the Internal Regulations;
IV. an accompanying letter of the sponsoring CIRP Fellow.

The annual deadline for nominating a candidate is June 1st for the candidature to be considered at the General Assembly.

The Nomination Subcommittee will review all Research Affiliate nominations and select candidates for this program based upon the above criteria.
Research Affiliates may register for the CIRP winter meetings and the annual General Assemblies without a specific invitation from a sponsor.
Research Affiliates pay a term contribution.

Appendix 3 - Time-Table for Fellow Membership

Year N

Before June 1st: The initiator should submit a formal nomination including the documentation identified in Art.5.3.

August Council: The complete files of the candidates are examined during the Credentials Subcommittee meeting to assess the credentials of the candidates.

Before December 1st: Requested complementary information on candidates must reach the CIRP Office. 

Year N + 1

Winter meeting: The report of the Credentials Subcommittee on candidates considered to be qualified as Fellows is given to the Nominations Subcommittee.

The Nominations Subcommittee reviews the recommendations and proposes to the Council a prioritised list of candidates considered to be qualified for election.

The Council reviews this list and makes the final selection of candidates for inclusion in the electronic ballot by the Fellows and Honorary Fellows prior to the next General Assembly meeting.

The number of candidates may not exceed the number of vacancies for Fellows.

May 30th to June 30th: Vote through electronic ballot by Fellows and Honorary Fellows.

General Assembly: The election results are reported by the Council to the Academy at the General Assembly meeting.

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Extract from Appendix 2a - Credentials Subcommittee - Unsuccessful candidates may not be resubmitted for a period of three years.

Appendix 4 - Membership limit number per country

Fellows

The maximum number of Fellows per country is 15. Not more than two additional seats can be granted per year and per country.

Fellows and Honorary Fellows of a country acting jointly from nations at capacity in membership may request the Council to approve one additional Fellow candidate in any one year by making a formal proposal to the Council which includes:

1. purpose of the request to exceed 15 Members (e.g. new technology, STC participation, retirement status, etc),
2. discussion of the activity level of existing membership from country (verification that Members of a country acting jointly are making effective use of the current 15 or more Fellow membership positions),
3. specific candidates' credentials and contributions that this candidate could make to CIRP that are not already being made by existing Members from that country.

In any case, the maximum number of Fellows per country is 20.

Associate Members

Three candidates per year and per country.

CRITERIA FOR PUBLICATION OF PAPERS IN THE CIRP ANNALS Vol.1 & Vol.2

1. CIRP PUBLICATIONS

1. General

In seeking to attain the high standard required for CIRP publications, the Council and the General Assembly lay certain responsibilities on the Member who submits and/or sponsors a paper for consideration for publication in Vol. 1 of the Annals, as well as on the appropriate STC Chairperson and on the Editorial Committee. These responsibilities are given in Article 20 of the Internal Regulations. The rules governing the presentation of these and other CIRP publications and the criteria by which their suitability for publication must be assessed are given below.

2. Rules and Criteria

1. The paper must comply with the rules for presentation of CIRP (Appendix 7).
2. The subject of the paper must fall within the scope of the activities of CIRP.
3. The paper must refer adequately to previous work in the field, in particular to the work of CIRP Members published in the Annals.
4. The content of the paper is not previously published in substantially the same form.

The criteria used in judging a paper, following these rules, are based on the following circumstances:

1. The paper was invited by a STC,
2. The work's value to industry,
3. The contribution to knowledge within the scope of CIRP activities,
4. The correctness of calculations and of the interpretation of the results obtained,
5. The extent to which a balance is found in the paper between theory and supporting experimental evidence,
6. The extent to which the work described is complete and how much further study and experimentation is required to make it a valuable contribution.

2. CATEGORIES OF PAPERS

1. Original Research Papers

An original research paper summarizes the work carried out by Members or their collaborators.
The paper is reviewed by the STC Chair and Vice Chair and by at least two members of the Editorial Committee. If necessary, the expertise of CIRP members out of the EC will be requested. If acceptable, the author will be asked to make changes identified in the review process and the STC Chair must approve the revised, final version.
The Paper should be limited to 4 printed pages (references, classified in chronological order, included) - it might be extended to 6 pages exceptionally if requested by the authors.
A CIRP CreDiT statement must be included for the paper authorship. It is the responsibility of the corresponding author to fill it in and upload it together with the paper submission.
The final version of the full Paper should be uploaded on the publisher's EM website before April 1st for publication by mid-July
Papers are published in full in Vol. 1 of the Annals each year.

2. Keynote Papers

A keynote paper is intended to give information defining the state of the art in a given scientific area. It is also intended to give information about future possibilities of development and industrial applications. Generally about 75% of the keynote paper should cover the state of the art and 25% future possibilities.
The keynote paper should not simply be a literature review, but should provide a synthesis and organization of the scientific area of the keynote paper.
Each keynote paper must be led by a Fellow or Associate Member of CIRP who has agreed to undertake this effort. Initially, he/she acts as the coordinator and is to be assisted by a number of additional CIRP members and also non-members who have voluntarily agreed to contribute to the paper. Only active contributors who have written substantial parts of the keynote paper should be included in the list of authors.

Persons who have submitted papers to be referenced and do not play a clear role in the preparation of the paper should be mentioned in the acknowledgements. 
The lead author, i.e. the coordinator and corresponding author, should be the first name in the list of authors. Only in exceptional cases, can the presenter not be the lead author. This must be approved in advance by the Editorial Committee Chairperson. Only under motivated conditions which must be justified to the Editorial Committee in writing, should the number of authors exceed four (4).

A CreDiT statement must be included for the paper authorship. It is the responsibility of the lead author and the involved STC(s) to develop the CreDiT statement. The CreDiT statement must be first filled in during the approval, and then subsequently updated whenever there is a change in authorship of the paper during the keynote preparation. Only the final version of the CreDiT statement should be uploaded together with the paper submission.

A member cannot be a lead author for two consecutive years.

The keynote paper must be reviewed and approved by the STC Chairperson concerned and two Editorial Committee members before its presentation and its publication.
A cross-keynote paper must be reviewed and approved by at least two STC Chairpersons concerned and two Editorial Committee members before its presentation and its publication.
If necessary, the expertise of CIRP members out of the EC will be requested. The keynote papers must be submitted to the Editorial Committee four months ahead of the winter meetings along with a justification of the contributions of the proposed authors.

The keynote paper should be limited to 24 printed pages (references, classified in alphabetical order, included) extended to 27 pages at the stage of the submission on EM, because of the decrease of pages when finally published after the type-setters' work.
The final version of the full Keynote paper should be uploaded on the publisher's EM website before May 1st for publication by mid-September.
Keynote papers are published in full in Vol. 2 of the Annals each year.

3. Special Issues and Technical Reports

These reports give the results of cooperative work, e.g. inquiry, terminology, methods of research, values of reference, etc. They are established by any of the STCs, first as internal documents and, after having been circulated among the other STCs and approved by the Liaison Committee, they can be published with the approval of the Council.

4. Internal Communications

These can be divided into reports of the General Assembly prepared by the Secretary General, activity reports of the STCs prepared by the STC Chairpersons, and contributions made at the Research Paper sessions and collected by the STC Chairpersons.

5. Proceedings

Contributions to a special topic presented during a meeting sponsored by CIRP.

6. Specialized Dictionaries

Usual terms in production engineering research, given in several languages.
 

3. LANGUAGES AND UNITS OF MEASUREMENT, TERMINOLOGY, SYMBOLS

Papers are to be written and presented in English. Authors who do not have English as their mother tongue are advised to ask specialists to assist in the preparation of their text. The summary should be written in English too.

SI units (M, K, S) are to be used. If other units are used, SI units must be placed in parentheses or with auxiliary scales on graphs.

The terminology and symbols prescribed by ISO and by the published CIRP unified terminology document should be used. Any unusual terms or units that are likely to be unfamiliar to the reader should be explained in a footnote.

4. PUBLICATION OF THE DOCUMENTS OF CIRP

CIRP publishes the following documents each year:

Annals - Volume 1 contains the refereed papers presented during the Research Paper Sessions (App.7). Volume 1 is sent to the Members before the General Assembly.

Annals - Volume 2 contains the refereed Keynote papers. Volume 2 is made available to the Members before the General Assembly.

5. SPECIAL WORK

In addition to the CIRP Annals, special papers can be published, particularly when they are of interest to several kinds of specialists. These are: Dictionaries of Production Engineering, Encyclopedia of Production Engineering, proceedings of CIRP conferences, textbooks, etc.

6. COPYRIGHT

The copyrights for Volumes 1 and 2 of the Annals belong to the publisher.
The copyright for special work will be examined in each case.

CIRP Annals – Instructions for Authors

Authors can only be CIRP members / or must be co-authored or sponsored by a CIRP member

Paper Submission

1 – Submission of your Abstract by January 15th: Please register on the Elsevier Editorial Manager (EM) to submit your Abstract: https://www.editorialmanager.com/cirp . 

Click on "Submit new manuscript", then select your "STC" for Vol.1, or select "Keynote paper" for Vol.2. Follow the submission process and upload your pdf file under the Item: *Manuscript.
Please be careful to submit your full Paper in pdf format only (for the time being), following the informal template given in the Guidelines for Authors on the CIRP website (on 2 columns and 4.5 pages, with the figures inserted). The pdf version is more convenient for the Editorial Committee reviewing.
Be careful: after the reviewing by the Editorial Committee in February, you are no longer allowed to modify the title and the list of authors of your paper, unless agreed by the Editorial Committee.
Cooperative works between CIRP members should be justified with the "Cooperative Work Request Form" available online, to be uploaded on EM with the full paper.

2 - After approval of the paper: submission of the revised Paper by April 1st: Please ensure you submit your revised paper manuscript on EM as a revision of your previous version and not as a 'new' submission. You must submit the source file of your final Paper version in Microsoft Word format (.doc preferably) and in pdf version in addition, together with a reply to reviewers' comments. The source file should be uploaded on EM as Item "Manuscript", while the pdf file should be uploaded as Item "Supplementary file" (for the layout to be checked by the type-setters if needed). We suggest you keep your layout on two columns with the figures inserted into the text, so that the typesetters can follow the same layout visible in your pdf version. Please also upload your high resolution figures and tables under jpg in additional files separately on EM so that they can be printed in a better quality.

Deadlines Reminder:

• Your full paper must be submitted online by January 15th the latest. For Cooperative works, the "Cooperative Work Request Form" should be uploaded too.
• If appropriate, the Certificate of Sponsorship should be sent by the sponsor by email to CIRP Office (This email address is being protected from spambots. You need JavaScript enabled to view it.) by January 15th the latest (available in the Member’s Dashboard online).

The author of a paper has to accept two commitments (included in the electronic submission form):

- The first commitment certifies that the paper will be orally presented by one of the authors. If such a commitment cannot be given the Editorial Committee will have the right to refuse the paper. Authors who do not attend during the STC paper sessions to orally present their paper without having given a notification and a valid reason will be excluded from submitting a paper for the following two years.

- The second commitment certifies that the author’s work has not been previously published/presented elsewhere before next CIRP General Assembly, in any language, and that this work is substantially different from any prior CIRP technical presentation.

In exceptional cases, the Editorial Committee may accept papers of up to six printed pages. In such a case, you must write a letter of justification addressed to the Editorial Committee Chairman. This letter and the manuscript must be uploaded on EM before the paper submission deadline. Papers longer than 4.5 pages not accompanied by a letter of justification will be rejected.

The official language of CIRP Annals is English. If English is not your mother tongue, make sure that the English is checked by a competent editor. Papers written in what is considered to be poor English will be rejected.

Paper Preparation

General
You must give full details of the title and authors (first name + family name) of your paper in your file (see Template). Mark CIRP Fellows by the number (1) following the name, mark Associate Members by the number (2) and Corporate Members by the number (3).
Affiliations of authors should be indicated by superscript numbers. Do not use academic titles. (Prof. Dr. etc.)
Only for papers written by non-members, Research Affiliates or Corporate Members (without Fellows or Associate Members being co-authors), the name and affiliation of the author(s) should be followed by a separate sentence indicating the Fellow sponsoring the paper: `Submitted by *name* (1), *city*, *country*'.
Note: Sponsored papers must be supported by the written approval of the sponsoring Fellow (the "Certificate of Sponsorship") signifying that he/she has read the full paper and that the paper is, in his/her opinion, in accordance with the CIRP standards of quality. Without the Certificate of Sponsorship sent by email by the sponsor to the CIRP Office in Paris (by January 15th), the paper will not be considered for review.
The sponsor certificate is available for members through the 'submit a paper' page on the CIRP site (http://www.cirp.net)

Abstract
Your abstract should not exceed 100 words. It should provide a brief summary of the contents of your paper.

Keywords
Select keywords that can be used to identify the subject of your paper (the CIRP search engine uses the keywords for the identification of your paper). These keywords should be separated by comas, e.g Casting, Forming, ….
The first two keywords must be taken from the latest CIRP List of Keywords, available from the CIRP web page 'Authors: Submit a paper'. The last keyword may be taken from the list or may be freely chosen by the author. Frequently occurring keywords will be included in the CIRP keyword list on a regular basis.

Headings and heading spacing
We recommend using no more than two levels of headings for Volume 1, and no more than three levels of headings for Volume 2, indicated in these instructions as Heading 1, Heading 2 and Heading 3.

Font
The font used by the typesetting process will be Gulliver, however please submit your paper in Cambria point 9 (or Times point 9.5) for the main text, in Cambria 8 (or Times 8.5) for captions and Cambria 7 (or Times 7.5) for references. Elsevier will convert the paper to the Gulliver font upon acceptance.
HEADING 1
To denote the major sections of your paper, use Heading 1. These sections should be numbered.
Heading 2
To denote logical subsections of major sections, if any, use Heading 2. Number the subsections accordingly.
Heading 3
To denote further divisions of a subsection, if relevant, use Heading 3. These divisions are not numbered.

Terminology and Symbols
Authors should use CIRP approved terminology and symbols, for example: ISO 3002 Parts I-V. We also recommend that authors adopt the terminology used in the CIRP Dictionary and that they use SI units.

Style
The following list summarizes several important points of style to keep in mind when preparing your paper for the CIRP Annals:
• Use bold for emphasis, but keep its use to a minimum. Avoid using underlining in your paper
• Use a consistent spelling style throughout the paper (US or UK)
• Use single quotes
• Use %, not percent
• Do not use ampersands (&) except as part of the official name of an organization or company
• Keep hyphenation to a minimum. Do not hyphenate 'coordinate' or 'non' words, such as 'nonlinear'
• Do not end headings with full stops
• Do not start headings at the foot of a column or with only one line of text below; put the heading on the next column or page
• Leave one character space after all punctuation

Equations
Use italics for variables (u); bold for vectors (no arrows) (u); bold italic for variable vectors (u) and capital bold italic (U) for variable matrices. Use ith, jth, nth. The order of brackets should be {[()]}, except where brackets have special significance.

Lists
Mark each item with a solid bullet or with an Arabic numeral followed by a full stop, e.g., 1. 2. 3. and so on. Be consistent in marking list items.
The following is an example of a numbered list:
1. For complete or near complete sentences, begin with a capital letter and end with a full stop.
2. For short phrases, start with lower case letters and end with semicolons.
3. Do not capitalize or punctuate single items.
4. Use a colon to introduce the list.

Figures and Tables

General appearance
Make sure that all figures, tables, graphs and line drawings are clear, sharp and of the highest quality. Lines should be thick enough to allow proper reproduction.
Diagrams, graphics and photographs should be either in grey scale or in colour of excellent quality with good contrast. Use RGB colours, not CMYK.
It is important that you make sure that all lettering inside figures or tables is clearly legible.
Ensure that you supply the original source file of tables or figures, recommended file formats: TIFF, JPG, EPS, PDF, Microsoft office programs (Word, Excel, Powerpoint). Do not paste tables in picture format or as an Image object in Microsoft Word.
For all information on figures and tables, please see the Elsevier Instructions for Figures and Pictures available from the page ‘Submit a paper’ on the CIRP Website.

Numbering, captions and positioning
Number figures and tables consecutively, e.g., Figure 1, Figure 2, Figure 3; Table 1, Table 2, Table 3, 'Fig' is also acceptable. Use (a), (b), (c) to distinguish individual subjects in a composite figure. See Figures 1 and 2 for examples of figure and caption placement. Refer to Table 1 for an example of a table centred across two columns.
Each figure and each table must have a caption (font in Cambria 8 or Times 8.5). Captions should be centred at the foot of the figure. Begin the caption with a capital letter and end with a full stop. Place the figure or table on the text page as close to the relevant citation as possible, ideally at the top or at the bottom of a column. If a figure or table is too large to fit into one column, it can be centred across both columns at the top or the bottom of the page. Do not wrap the text around the figures.

References (Vol. 1 – Vol. 2)

Relevant works must be cited in the reference list (font in Cambria 7 or Times 7.5). 

For publications in Vol. 1 of the annals the references must be listed in order of citation in the paper text.
For publications in Vol. 2 of the annals (all keynote papers) the references must be listed in alphabetical order.

Number the references chronologically: [1] [2] [3]. Cite the references in the body of the paper using the number in square brackets [1]. All references listed must be cited, and all cited references must be included in the reference list.

Please use the following style for references:
Last name, initial, year of publication, full paper title, journal name, volume, first and last page. Use only common abbreviations in journal names.
Here are some examples of a reference list:
[1] Krause, F.-L., Kimura, F., Kjellberg, T., Lu, S.C.-Y., 1993, Product Modelling, Annals of the CIRP, 42/2:695-706.
[2] Samet, H., 1990, Applications of Spatial Data Structure, Addison-Wesley, Reading, M

Processing of Accepted papers

After the review by the Editorial Committee (EC) during the CIRP Paris Winter meetings, the authors of accepted papers will receive suggestions for improvements and the correction of errors. Please read the recommendations for improvements and the textual corrections suggested by the EC reviewers carefully, make the required changes, and re-submit the revised manuscript on EM (through the “Revision” folder) by April 1st the latest.

Typeset format for 4 pages

Your paper is limited to four printed pages in the typeset format used by Elsevier. Please note that an informal template is available from the CIRP website to assist in formatting your paper. However, if you do not use the template, this is the way to estimate whether your paper will fit the limit:
1. Four printed pages is equivalent to approximately 4,200 words without figures or tables. This is approximately 600 words on the title page and 1,200 on three subsequent pages
2. For each figure or table in your paper you should look at the size of the figure in relation to the final printed page (not the title page) and subtract, pro rata, the number of words from your total allowance. For example, a figure which is about 1/4 of a page will use the space of 300 words (1,200/4); 1/6 will use 200 words (1,200/6) and so on. Please note that figures must be large enough to be legible; sizing may be adjusted during the typesetting process if figures are deemed too small, which may affect the page count
3. Approximately 10 references are equal to 200 words. These must be subtracted from your total word count. For example if you have 20 references and no figures or tables your paper must not exceed 3,800 words
4. The abstract and keywords do not count towards the total.
Please see the example article for further guidance. This paper has approx 2,145 words excluding the abstract, title and keywords, all figures, tables and references. The 7 references add approx 180 words to the total word count; the 10 figures about 1600 in total and the 3 tables’ 400, totalling approx 4,325 words. This paper just fits to 4 pages in the standard Elsevier format. This demonstrates the absolute maximum that can fit to four pages.

Copyright

Upon acceptance of an article, authors will be asked to sign a 'Journal Publishing Agreement' (for more information on this and copyright see http://www.elsevier.com/copyright). Acceptance of the agreement will ensure the widest possible dissemination of information. An e-mail (or letter) will be sent to the corresponding author confirming receipt of the manuscript together with a 'Journal Publishing Agreement' form or a link to the online version of this agreement. Subscribers may reproduce tables of contents or prepare lists of articles including abstracts for internal circulation within their institutions. Permission of the Publisher is required for resale or distribution outside the institution and for all other derivative works, including compilations and translations (please consult http://www.elsevier.com/permissions). If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article. Elsevier has preprinted forms for use by authors in these cases: please consult: http://www.elsevier.com/permissions
Submission of an article implies that the work described has not been published previously (except in the form of an abstract or as part of a published lecture or academic thesis), that it is not under consideration for publication elsewhere, that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, it will not be published elsewhere in the same form, in English or in any other language, without the written consent of the copyright-holder.

Proofs

One set of page proofs in PDF format will be sent by e-mail to the corresponding author. Elsevier now sends PDF proofs which can be annotated; for this you will need to download Adobe Reader version 7 (or higher) available free from http://www.adobe.com/products/acrobat/readstep2.html. Instructions on how to annotate PDF files will accompany the proofs. The exact system requirements are given at the Adobe site: http://www.adobe.com/products/acrobat/acrrsystemreqs.html#70win.
If you do not wish to use the PDF annotations function, you may list the corrections (including replies to the Query Form) and return to Elsevier in an e-mail. Please list your corrections quoting line number. If, for any reason, this is not possible, then mark the corrections and any other comments (including replies to the Query Form) on a printout of your proof and return by fax, or scan the pages and e-mail. Please use this proof only for checking the typesetting, editing, completeness and correctness of the text, tables and figures. Significant changes to the article as accepted for publication will only be considered at this stage with permission from the Editor. It is important to ensure that all of your corrections are sent back to us in one communication: please check carefully before replying, as inclusion of any subsequent corrections cannot be guaranteed. Proofreading is solely your responsibility. Note that Elsevier may proceed with the publication of your article if no response is received.

Time-Table and procedure for publishing in the 2026 CIRP Annals - Volume 1 - Papers

(be careful, deadlines are very strict: no paper accepted after the deadlines)

• January 15th - Deadline to submit the full Paper manuscript (follow the template given online) + the new CreDiT Statement Form on Elsevier Editorial Manager (EM), with, if appropriate, the Certificate of Sponsorship e-mailed by the sponsor directly to the CIRP Office. If the manuscript is more than 4.5 pages, a letter for requesting exceptionally 6 pages should be uploaded with the full paper. Cooperative works should be justified in the "Request Form for Cooperative Work" to be uploaded with the full paper. The paper will be reviewed by the STC Chair & Vice-Chair concerned, and by the Editorial Committee.

• Winter Meetings  - The list of accepted papers is finalized at the Editorial Committee meeting and validated by the Council.

• From March 1st  - Decision on the papers e-mailed to the Corresponding authors.

• April 1st - Deadline to re-submit the revised version of the papers on Elsevier Editorial Manager (EM) to be checked by the Editorial Committee who should give their final approval.
  
  
• April 9th - Final decision on the papers e-mailed to the Corresponding authors.
  
  
• April 10th - The CIRP Office gives the Publisher the approval to publish the Papers in Volume 1. The Corresponding authors receive a final proof from Elsevier during the following weeks, as well as a copyright form to send back to Elsevier.
  
  
• End of May  - Publication of Volume 1 (online on the CIRP Website for members and on ScienceDirect).

Time-Table and Procedure for publishing in the 2026 CIRP Annals - Volume 2 - Keynote Papers

Year N-3

• General Assembly: Topic of Keynote and Leading Author is set in the STC

Year N-2

• Winter Meetings: Liaison Committee approves the Keynotes.
• Winter Meetings: Outline of KN presented in STC.
• General Assembly: Report on KN presented in STC.

Year N-1

• Winter Meetings: Report on 1st Draft of KN presented in STC.
• General Assembly: Report on 2nd Draft of KN presented in STC.
• September: The final draft is circulated to the STC regular attendants by the STC Board. The new CReDiT Form is submitted by the main author to the STC Chair
• October 15th: The STC Chair approves the submission of the Keynote and CReDiT Form.
• October 31st: Deadline to submit your keynote paper to Elsevier System (EM) - with the CReDiT Form.
• November/December: EC and STC Officers review the keynote paper.

Year N

• January 5th: Comments are forwarded to the Corresponding author.
• February 14th: Deadline to submit the first revision to EM.
• April 1st: Second comments forwarded to the Corresponding author.
• April 21st: Deadline to submit the second revision to EM.
• April 30th: Final decision. CIRP Office gives the Publisher the approval to publish the Papers accepted in Volume 2. The Corresponding authors receive a final proof from Elsevier during the following weeks, as well as a copyright form to send back to Elsevier.
• End of May - Publication of Volume 2 (online on the CIRP Website for members and on ScienceDirect).
• June 15th: Draft PowerPoint presentation (for the GA) sent to the STC Chair for approval.
• General Assembly: Presentation of the Keynote.

CWG-Keynotes follow this time frame upon their completion in three years; related STC Chairs approve.
Cross-STC KNs are presented at the Cross-STC meetings and approved by Chairs of STCs involved.

The Chairs of the STCs concerned are responsible for this Time-Table.

Procedure to submit a Cross-STC Keynote paper to the Cross-STC Meeting

Special procedure for Cross-STC Keynote papers:

Download the full  Procedure  -  Download the  Checklist  to fill out

Preparation

If the Chairperson of the Session has not informed you, ask him/her how much time you may use. Plan your presentation so that at least one third of the time is available for discussion.

What audiences want is to have the speaker "tell his/her story briefly in a conversational style". Experience with many successful presentations shows that they should cover:
- a clear statement of the problem dealt with,
- a brief description of the attack, and
- a forceful review of conclusions.
We prefer that the presenter does not read his/her paper.
A set of notes containing the principal points to be brought out is valuable. Such notes should be carefully organized to give the presentation proper continuity. Preferably, the notes should consist of a list of items to be discussed rather than a series of complete sentences. They should present a chain of key-words to the speaker around which he/she can build his/her story. When the speaker must move about the platform to refer to charts or other illustrations, it is convenient to have the notes on small cards that may be held in the palm of the hand.

Presentation

The Chairperson of Session has the power to stop the oral presentation of a paper if it is not of sufficient quality. The most important parts of a presentation from the standpoint of the audience interest are the introductory and concluding remarks. Know definitely before-hand what you are going to say at the beginning and at the end. Avoid spending too much time in the introduction. State your purpose briefly and directly. Be sure that you allow sufficient time for the proper presentation of your conclusions. Do not let your story "run down" at the end. After your first sentences, you could check whether all the listeners do really understand you.
Listen carefully to the discussion, making notes to help you organize your answer. Your oral reply need not be detailed.

Facilities

When a public address system with a fixed "mike" is used, keep a constant distance from the mike. Avoid turning your head or walking away. If you want to point to something on the screen or blackboard do so, but return to the mike before you start to speak again. If the mike is portable, move it with you when you leave the rostrum.

PowerPoint presentation

A good slide is worth a thousand words. It should deliver its message in a simple, readable manner. The time allowed for presentation is restricted. Therefore, the presenter must limit him/herself to 10 to 15 slides, with some at hand for discussion.
The time for understanding the message of one slide is not more than one minute, so the slide must be restricted to the showing only the essential part. Generally, illustrations of papers are far too detailed for slides.
Before the session begins, preferably try out your computer connection to the digital projector, and your PowerPoint presentation.
For the General Assemblies, a computer is available in each meeting-room and you can bring your stick only.

To identify the paper properly on possible offprints, the first slide should contain the following information:
1. Logo of CIRP
2. Details about the conference (Name, place, date)
3. Title of the paper (plus link to the paper itself in Science Direct)
4. Author(s)
5. Contact details of the presenting author
Following slides may contain the CIRP logo and/or a logo of the authors' affiliation. An example of the first two slides is given online with the guidelines for authors.

Attendants of the meetings are not allowed to take photographs of the presentations’ screens during the meetings.

SPONSORSHIP OF SCIENTIFIC CONFERENCES - HOW TO PROCEED

1. Conference Categories

CIRP sponsored conferences fall into two different categories: Sponsored Conferences and CIRP Conferences.
Each conference of these two categories must have a co-ordinator, a program committee, an Editorial Committee and a sponsoring STC. Two CIRP Fellows (not acting as the organizer of the conference) from the respective STC have to be nominated to evaluate the conformance of the conference with respect to CIRP requirements (Conformance Committee). The Conformance Committee also supports the co-ordinator in all CIRP related matters. At least two CIRP Fellows shall be included in the conference Editorial Committee.

2. Organisational Aspects

2.1 Sponsored Conferences

Sponsored Conferences are open to the public. Open calls for papers and/or invited papers are possible. The quality of papers has to be assured by a paper evaluation / paper review. Reviews can only be done on full papers (not on abstracts).
For this purpose, a conference Editorial Committee has to be implemented. The Editorial Committee shall include two CIRP Fellows. These two Fellows shall have the final authority for approving the arrangements for the publications of the proceedings of the conference. Any published proceedings shall make reference to CIRP and explain briefly its nature and activities. The Secretary General will provide the co-ordinator with a standard literature intended to assist in making CIRP better known world-wide.
The name of CIRP should not appear in the title of a Sponsored Conference.
An international programme committee (IPC) has to be implemented. The IPC must include among its members at least two CIRP Fellows.

Sponsored Conferences cannot publish their proceedings on Procedia-CIRP, but if you wish, Elsevier now provides a site for Conferences Proceedings in Open Access: SSRN (not Scopus indexed yet). Please find more information and contact person.

After the conference, a written report, the conference proceedings and the list of participants have to be sent to the CIRP Office free of charge.

2.2 CIRP Conferences

These CIRP high-level conferences are organized by CIRP Members. The main objective of these events is to have fundamental technical discussions on particular well-specified topics. The quality of the papers has to be assured by a paper evaluation / paper review. Reviews can only be done on full papers (not on abstracts).
The Editorial Committee shall include two CIRP Fellows. These two Fellows shall have the final authority for approving the arrangements for the publications of the conference proceedings. Any published proceedings shall make reference to CIRP and explain briefly its nature and activities.

All CIRP Conferences' proceedings must be published online on Elsevier PROCEDIA-CIRP system at a cost agreed with Elsevier. CIRP Members will find the publishing conditions on PROCEDIA into their Dashboard.No printing or CD version is made but may be optional (extra cost). The Procedia website is dedicated to International Conferences' proceedings and available for free to all the visitors, giving your proceedings a worldwide dimension. Get Elsevier's Guidelines to use Procedia.

CIRP Conferences can allow the presentation of CIRP Journal papers.

After the conference, a written report, the conference proceedings and the list of participants have to be sent to the CIRP Office free of charge.

NEW RULES FOR CIRP CONFERENCES
On February 2026, the Council approved a new regulation of CIRP Conferences. It comes into force in August 2028. For CIRP Conferences to be ready by then, immediate actions by STCs are needed in preparation.
The most important novelties of the regulation are the following:
a.    STCs are forefront in managing the sequence of CIRP Conferences in their competence;
b.    Clearer attribution of responsibility and duties in the organization;
c.    The final report to the CIRP secretariat is complemented with the final budget;
d.    The levy due to the CIRP is proportional to the collected fees (5 %);
e.    A Quality Assurance Follow up Committee is established by the relevant STC.

More information in the detailed Guidelines applying to CIRP Conferences from August 2028 onwards.

3. Co-ordinator

Any category of conference (Points 2.1 and 2.2) must have a co-ordinator. The co-ordinator takes responsibility to meet the organisational, editorial and financial requirements of CIRP.

4. Approval of the sponsorship (twice a year)

In order to avoid Sponsored or CIRP Conferences' dates to overlap each other, please ask CIRP Office to save the dates of your future event in the "EVENTS" online – as soon as possible and before the official approval.

The conference's sponsorship request will be sent by email to the Chairperson of the sponsoring STC before the CIRP meetings (Winter Meetings in February and General Assembly in August) - together with the Checklist available online filled out - and announced by the Chairperson during the meeting for approval (no ppt presentation).
After approval, a short presentation of the conference should be sent to the CIRP office to be uploaded in the events on the website.
The sponsorship requires final approval by the Liaison Committee, the CIRP Technical Secretary and the Council.
The letter of agreement is sent by the CIRP Office after the CIRP meetings.

5. Financing

For both categories of conferences, two registration fees have to be paid to CIRP before the conference is being held. From August 2028, and for CIRP Conferences only, a 5% levy on the total registration revenue should be paid to the CIRP office instead of the two registration fees. 

6. Reporting

In agreement with the Conformance Committee a written report, the list of participants and the actual budget of hosting the conference have to be sent to the CIRP Office within 1 month after the conference by the co-ordinator. Please upload one of the templates:

Report for a CIRP Conference    /    Report for a Sponsored Conference

Additionally, the co-ordinator and/or the Conformance Committee have to give a brief oral report at the following sponsoring STC.

From August 2028, and for CIRP Conferences only, the reports will include a copy of the actual budget of the Conference.

Report template for Conferences from August 2028 onwards

____________________________________

The procedure of conference approval is given online in the “Checklist for CIRP sponsored conferences” - the top of the page should be filled out by the coordinator and given to the Chairperson concerned.

Time-Table for the F.W. Taylor Medal Award

By May 1st - Fellows (including Honorary and Emeritus) submit proposals by e-mail to the CIRP Office (nomination letter + CV including publications list).

By June 1st - The Chairpersons of the STCs concerned propose Expert Assessors to the Taylor Medal Committee who will ask them to listen to the presentations at the General Assembly and review the work done by the candidates.

By November 1st - The Expert Assessors send back their reports by e-mail to the CIRP Office.
The complete files are then forwarded by the CIRP Office to the Taylor Medal Committee.

Winter Meetings - Following its reviewing, the Taylor Medal Committee proposes its selected candidate to the Council. The Council decides and invites the candidate to receive the Award.

General Assembly - The selected candidate receives the Award during the Opening Ceremony.

Time-Table for the General Pierre Nicolau Award

Appendix 14 - Instructions for listing publications in Nomination and Renewal Forms

INSTRUCTIONS AND GUIDELINES FOR LISTING PUBLICATIONS IN APPLICATIONS FOR
FELLOWS, ASSOCIATE MEMBERS, RESEARCH AFFILIATES AND ALL RENEWALS

Initiators, sponsors and candidates are advised to comply with the following standards for the listing of publications in any membership application. If the publications list of the candidate does not follow the recommended order of listing publications and the recommended format, the application will be considered incomplete and will not be considered for further action.
Please indicate clearly the heading of each category of publication in your list.

(A)    Order of listing publications

1.     CIRP Annals Volume 1 and 2

2.     CIRP Journal of Manufacturing Science and Technology (JMST)

3.     Other International Refereed (peer reviewed) Journals

4.     National Refereed (peer reviewed) Journals

5.     CIRP Conferences (published on Procedia-CIRP)

6.     CIRP Sponsored Conferences

7.     Other International Conferences

8.     National Conferences

9.     National Journals

10.   Books (including Edited)

11.   Book chapters

12.   Patents / Licenses

(B)    Examples for listing publications

Krause, F.‐ L., Kimura, F., Kjellberg, T., Lu, S.C.‐Y., 1993, Product Modelling, Annals of the CIRP, 42/2:695‐706.

Berlet, P., Dienwiebel, M., Scherge, M., 2010, The Effect of Sample Finishing on the Tribology of Metal/Metal Lubricated Contacts, Wear, 268:1518–1523.

Schulze, V., Autenrieth, H., Deuchert, M., Weule, H., 2010, Investigation of Surface Near Residual Stress States after Micro-cutting by Finite Element Simulation, CIRP Annals–Manufacturing Technology, 59:117–120.

Yan, J., Maekawa., K., Tamaki, J., Kubo, A., 2004, Experimental Study on the Ultraprecision Ductile Machinability of Single-Crystal Germanium, JSME International Journal, 47(1):29–36.

Myshkis, A., 1998, Differential Equations, Ordinary with Distributed Arguments, Encyclopedia of Mathematics, Kluwer Academic Publishers, Boston 144–147.