IR - Art.23 - Research Affiliates Program

Article 23 - Research Affiliates Program

1. General

The Research Affiliates are not members of CIRP, they are special invited guests and participants of the Research Affiliates Program which objective is to create, develop, and promote a sustainable CIRP network of outstanding young researchers in the field of production engineering.

Research Affiliates are expected to participate in CIRP networks designed to exchange and discuss current research results, create collaborative research projects, and facilitate communication within the CIRP community.

2. Rules and Nomination Criteria

Research Affiliate candidates must:

• have earned a Ph.D/Dr. degree by the time of nomination.
• have publications in the CIRP Annals or highly relevant peer reviewed journals.
• have attended at least one CIRP General Assembly or a CIRP Conference.
• be nominated by a CIRP Fellow (sponsor) who will continue to act as the mentor of the Research Affiliate if accepted.
• be no more than 36 years old at their first nomination.

Each Research Affiliate must be mentored for his/her entire term by the Fellow that sponsored him/her. It would be ideal if the candidate and the sponsoring Fellow are working together in the same institution (e.g. at the same lab or company). In case the candidate and the sponsoring Fellow are not active at the same research facility, the candidate is requested to add a statement to the application clarifying the reasons for the choice of the mentor and the mentoring concept.

Research Affiliates are expected to participate in the Research Affiliate Meetings and are encouraged to participate in all STC and CWG meetings of their choice. They will be given access to the CIRP website and the CIRP Directory.

CIRP Fellows are normally allowed to mentor a maximum of two Research Affiliates. Fellows from a country with two or less Fellows are allowed to mentor a maximum of three Research Affiliates. CIRP Fellows, upon their retirement, are allowed to mentor their Research Affiliates to the end of the Research Affiliate's current three-year term.

3. Renewal Criteria

Research Affiliates are expected to complete their program usually in three years. In exceptional cases, the Research Affiliates can be renewed for a second term, considering the following criteria:

• he/she must have attended at least one Winter Meeting and one General Assembly meeting
• he/she should have attended CIRP-owned Conferences
• he/she must have presented in STC or CWG Meetings (technical contributions/reports on collaborative activities)
• he/she must have published one article in the CIRP Annals or in the CIRP Journal
• he/she should send a strong justification letter explaining the progress in taking a research leadership in academia or in industry.
• the renewal request of the candidate must be accompanied by a letter of the mentoring CIRP Fellow. The letter should comment on the mentor’s experience with the candidate and on his/her renewal request.
• a written statement of the STC of primary interest should confirm the activity of the RA at CIRP Meetings

4. Duration of Mentorship

Each Research Affiliate is mentored by the nominating Fellow ordinarily to the end of his/her regular term. The mentor can ask to terminate his/her mentorship earlier when this cannot be carried on any further, e.g. because the Research Affiliate moves elsewhere, or the Research Affiliate resigns, or is not deemed satisfactory. The mentor shall apply to the Nomination Committee explaining the reason. In case of a Research Affiliate moving elsewhere but wishing to continue, the candidate needs to provide a statement of the current mentor whether he/she wants to continue and what the mentoring concept would be. If the Research Affiliate decides on another mentoring Fellow, the application needs to come along with a statement of the incoming mentor.

5. Formal Procedures

The sponsoring CIRP Fellow is responsible for submitting a complete set of the following documents (in electronic format only, gathered in one global pdf file) to the CIRP office in Paris:

I. a filled out Research Affiliate Proposal form available online in "Download Forms and Files from CIRP Office" in your "Dashboard";
II. a complete curriculum vitae of the candidate, including a photograph;
III. a list of publications of the candidate, complying with the requirements in Appendix 14 of the Internal Regulations;
IV. an accompanying letter of the sponsoring CIRP Fellow.

The annual deadline for nominating a candidate is June 1st for the candidature to be considered at the General Assembly.

The Nomination Subcommittee will review all Research Affiliate nominations and select candidates for this program based upon the above criteria.
Research Affiliates may register for the CIRP winter meetings and the annual General Assemblies without a specific invitation from a sponsor.
Research Affiliates pay a term contribution.