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IR - App.11 - CIRP Conferences & Sponsorships


CIRP sponsored conferences fall into two different categories: Sponsored Conferences and CIRP Conferences.

Each conference of these two categories must have a co-ordinator, a sponsoring STC and a program committee.

Two CIRP Fellows (not acting as the organizer of the conference) from the respective STC have to be nominated to evaluate the conformance of the conference with respect to CIRP requirements (Conformance Committee). The Conformance Committee also supports the co-ordinator in all CIRP related matters. At least two CIRP Fellows shall be included in the conference Editorial Committee.

Organisation/Proceedings

Sponsored Conferences

Sponsored Conferences are open to the public. Open calls for papers and/or invited papers are possible. The quality of papers has to be assured by a paper evaluation / paper review. Reviews can only be done on full papers (not on abstracts). For this purpose, a conference Editorial Committee has to be implemented. The Editorial Committee shall include two CIRP Fellows. These two Fellows shall have the final authority for approving the arrangements for the publications of the proceedings of the conference. Any published proceedings shall make reference to CIRP and explain briefly its nature and activities. The Secretary General will provide the co-ordinator with a standard literature intended to assist in making CIRP better known world-wide.
The name of CIRP should not appear in the title of a Sponsored Conference.
An international programme committee (IPC) has to be implemented. The IPC must include among its members at least two CIRP Fellows.

Sponsored Conferences can no longer publish their proceedings on Procedia-CIRP, but if you still wish to publish on Procedia, you can contact them directly for publishing on the generic Procedia Manufacturing, with Elsevier’s standard fees.

A written report and the list of participants have to be sent to the CIRP Secretariat free of charge.


CIRP Conferences

These CIRP high-level conferences are organized by CIRP Members. The main objective of these events is to have fundamental technical discussions on particular well-specified topics.

The name of "CIRP Conference" should appear in the title of the Conference, but not the mention "international", as all CIRP Conferences are automatically international. The quality of the papers has to be assured by a paper evaluation / paper review. Reviews can only be done on full papers (not on abstracts). The Editorial Committee shall include two CIRP Fellows. These two Fellows shall have the final authority for approving the arrangements for the publications of the conference proceedings. Any published proceedings shall make reference to CIRP and explain briefly its nature and activities.

All CIRP Conferences' proceedings must be published online on Elsevier PROCEDIA-CIRP system at a cost agreed with Elsevier. No printing or CD version is made but may be optional (extra cost). The Procedia website is dedicated to International Conferences' proceedings and available for free to all the visitors, giving your proceedings a worldwide dimension. Get Elsevier's Guidelines to use Procedia. CIRP Members, please look at this page into your Dashboard for more information.

New: CIRP Conferences can allow the  presentation of CIRP Journal papers.

A written report and the list of participants have to be sent to the CIRP Secretariat free of charge.

Co-ordinator

Any category of conference must have a co-ordinator. The co-ordinator takes responsibility to meet the organisational, editorial and financial requirements of CIRP.

Approval of the sponsorship

The request for both categories of conferences should be forwarded to the STC Chairman concerned before the CIRP meetings - with a copy to CIRP Office (together with the checklist available online, partly filled out), and announced by the STC Chairman during the meeting for approval.

After approval, a short presentation of the conference can be sent to the CIRP office in order to be uploaded in the EVENTS on the website.

In order to avoid Sponsored or CIRP Conferences' dates to overlap each other, it is requested to retain the future event's dates online in the "EVENTS" (see the "Procedure" below) before the official approval.

The sponsorship requires final approval by the Liaison Committee, the CIRP Technical Secretary and the Council.
The letter of agreement is sent by the CIRP Office after the CIRP meetings.

Financing

For both categories of conferences, two registration fees have to be paid to CIRP before the conference is being held.

Reporting

In agreement with the Conformance Committee a written report and the list of participants have to be sent to CIRP Office within 1 month after the conference by the reporters.

Additionally, the co-ordinator and/or the Conformance Committee have to give a brief oral report at the respective STC meeting.

Steps of the procedure

1 - In order to avoid Conferences' dates to overlap each other, a CIRP Member (who has to log in to get access) is requested to retain the future event's dates online in the "EVENTS" (click on "Add event" at the bottom of any page of the Events - category to select: "Future Events to be approved") – as soon as possible and BEFORE the official approval at the Liaison Committee.

2 - The request (for both categories of conferences) should then be forwarded to the STC Chairman concerned before the CIRP meetings - with a copy to CIRP Office (with some information + the checklist available online, with the top of the page filled out), and announced by the STC Chairman himself during the meeting for approval (no presentation by the organizers).

It must be clear for the organizers that uploading the dates online in the Events does not mean that the sponsorship is automatically accepted.

3 - After approval by the Liaison Committee and the Council, a letter of acceptance is sent by the CIRP Office.

Then, a short presentation of the conference can be sent to the CIRP office in order to be uploaded on the website in the Events, as long as there is no link available to the conference’s website.

4 - All CIRP Conferences' proceedings must be published online on Elsevier PROCEDIA-CIRP at a cost agreed with Elsevier. No printing or CD version is requested but may be optional (extra cost). The Procedia website is dedicated to International Conferences' proceedings and available for free to all the visitors, giving your proceedings a worldwide dimension. Get Elsevier's Guidelines to use Procedia. CIRP Members, please look into your Dashboard for more information on Procedia agreement.

5 - About one month prior to the Conference, the CIRP Office forwards the organizer an invoice with the amount of two registration fees to be settled before the Conference is held.

6 - The report on the Conference should be sent to the CIRP Office after the Conference (within 1 month the latest).