SPONSORSHIP OF SCIENTIFIC CONFERENCES
(Documents for the procedure at the bottom of the page)
(Documents for the procedure at the bottom of the page)
1. Conference Categories
CIRP sponsored conferences fall into two different categories: Sponsored Conferences and CIRP Conferences.
Each conference of these two categories must have a co-ordinator, a sponsoring STC and a program committee. Two CIRP Fellows (normally not acting as the organizer of the conference) from the respective STC have to be nominated to evaluate the conformance of the conference with respect to CIRP requirements (Conformance Committee). The Conformance Committee also supports the co-ordinator in all CIRP related matters. At least two CIRP Fellows shall be included in the conference Editorial Committee.
2. Organisational Aspects
2.1 Sponsored Conferences
Sponsored Conferences are open to the public. Open calls for papers and/or invited papers are possible. The quality of papers has to be assured by a paper evaluation / paper review. For this purpose, a conference Editorial Committee has to be implemented. The Editorial Committee shall include two CIRP Fellows. These two Fellows shall have the final authority for approving the arrangements for the publications of the proceedings of the conference. Any published proceedings shall make reference to CIRP and explain briefly its nature and activities. The Secretary General will provide the co-ordinator with a standard literature intended to assist in making CIRP better known world-wide.
The name of CIRP should not appear in the title of a Sponsored Conference.
An international programme committee (IPC) has to be implemented. The IPC must include among its members at least two CIRP Fellows.
A written report, the conference proceedings and the list of participants have to be sent to the CIRP Secretariat free of charge.
2.2 CIRP Conferences
These CIRP high-level conferences are organized by CIRP Members. The main objective of these events is to have fundamental technical discussions on particular well-specified topics. The quality of the papers has to be assured by a paper evaluation / paper review. The Editorial Committee shall include two CIRP Fellows. These two Fellows shall have the final authority for approving the arrangements for the publications of the conference proceedings. Any published proceedings shall make reference to CIRP and explain briefly its nature and activities.
A written report, the conference proceedings and the list of participants have to be sent to the CIRP Secretariat free of charge.
3. Co-ordinator
Any category of conference (Points 2.1 and 2.2) must have a co-ordinator. The co-ordinator takes responsibility to meet the organisational, editorial and financial requirements of CIRP.
4. Approval of the sponsorship
The request for both categories of sponsored conferences should be forwarded to the Chairman concerned before the CIRP meetings (together with the checklist available online filled out), and announced by the Chairman during the meeting for approval.
After approval, a short presentation of the conference should be sent to the CIRP office in order to be uploaded on the website.
In order to avoid Sponsored or CIRP Conferences' dates to overlap each other, it is requested to “reserve" the future event's dates online in the "EVENTS" (category: Future proposed events) – before the official approval.
The sponsorship requires final approval by the Liaison Committee, the CIRP Technical Secretary and the Council.
The letter of agreement is sent by the CIRP secretariat after the CIRP meetings.
5. Financing
For both categories of conferences, two registration fees have to be paid to CIRP before the conference is being held.
6. Reporting
In agreement with the Conformance Committee a written report and the list of participants have to be sent to CIRP secretariat within 3 months after the conference by the co-ordinator.
Additionally, the co-ordinator and/or the Conformance Committee have to give a brief oral report at the respective STC meeting.
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PROCEDURE
The letter of agreement is sent by the CIRP secretariat after the CIRP meetings.
5. Financing
For both categories of conferences, two registration fees have to be paid to CIRP before the conference is being held.
6. Reporting
In agreement with the Conformance Committee a written report and the list of participants have to be sent to CIRP secretariat within 3 months after the conference by the co-ordinator.
Additionally, the co-ordinator and/or the Conformance Committee have to give a brief oral report at the respective STC meeting.
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PROCEDURE
The following “Check list for CIRP sponsored conferences” should be downloaded - the top of the page should be filled out by the member asking for the sponsorship and forwarded to the Chairman of the Track concerned.
